Browser-based PDF tools your staff can use without uploading anything.
For law firms, healthcare practices, financial services, and government agencies where uploading documents to consumer SaaS is a compliance problem — and where the IT team has rightly blocked iLovePDF, Smallpdf, Adobe Online, and the rest.
The compliance problem we solve
Your staff need to merge, redact, sign, and compress PDFs every day. They're currently doing it in one of three ways: (1) emailing files around for someone with Acrobat Pro to handle, (2) installing random freeware that IT hasn't vetted, or (3) uploading to a consumer SaaS in defiance of policy.
The third option creates a compliance event the moment the file hits the upload endpoint. In HIPAA, that's a disclosure to an unsigned business associate. In legal, it's a privilege risk. In financial services, it's a data-handling violation.
Our solution removes the upload step entirely. All processing happens in the staff member's browser, on their own workstation. The hosted tool has no API endpoint that accepts file content — verifiable in Chrome DevTools. There is nothing to disclose because nothing is transmitted.
Three deployment options
Hosted, branded
InstantFileTools deployed on a subdomain you own (e.g. pdf.yourfirm.com) with your logo, colours, and a domain-locked allowlist.
From $499/mo — up to 25 staff.
Hosted, white-label
No InstantFileTools branding anywhere. Your firm's name throughout. SSO integration (Okta, Azure AD, Google Workspace). Custom tool selection (hide tools you don't want staff using).
From $999/mo — up to 100 staff.
Self-hosted
Static bundle delivered to your infrastructure — your own S3, your own intranet, your own air-gapped server. We provide the build and quarterly security updates. No external network calls in normal operation.
From $2,499/mo — unlimited staff.
What's included in every tier
- All 46+ tools from InstantFileTools — merge, convert, edit, sign, redact, compress, OCR, image tools, creation tools.
- Architectural guarantee: no upload endpoint. Verifiable in DevTools.
- Quarterly security reviews and updates.
- A signed MSA we'll provide on request (BAA available for healthcare deployments).
- Email support with 1-business-day SLA.
What sits behind the price
Honest answer: the hosted tiers are cheap to run because the heavy processing happens on the user's device, not ours. We charge for deployment work, branding work, SSO setup, signed MSA/BAA, and ongoing security maintenance — not for compute. That's why small-team pricing is realistic where competing "enterprise PDF suites" start at $50/user/month.
Who this is for
- Law firms (10–200 staff) needing privilege-safe PDF tooling that doesn't require Acrobat Pro licences for every fee earner.
- Dental, medical, and allied health practices wanting to handle patient documents without HIPAA exposure from third-party uploads.
- Mortgage brokers and small financial services firms handling KYC documents and tax returns.
- Local government departments with citizen-data handling rules that forbid third-party uploads.
- Schools and universities handling student records under FERPA.
Not the right fit if…
- You need server-side document AI (large-model summarisation, complex OCR pipelines at volume). For that, talk to Logikcull or similar.
- You need certified compliance attestations (SOC 2 Type II for the tool itself, not just the underlying infrastructure). We're working towards this — not there yet.
- You want a single tool that ALSO handles e-signature workflow (multi-party, audit trail, identity verification). For that you want DocuSign or PandaDoc; we'll integrate links to those as part of the hosted deployment.
Get a quote
Email enterprise@mergeeverything.com with:
- Number of staff who'd use the tools
- Your industry (legal / healthcare / financial / gov / other)
- Whether you need SSO, custom branding, or air-gapped deployment
- Any compliance frameworks you're working under (HIPAA, SOC 2, ISO 27001, GDPR)
We typically come back within one business day with a quote and a 30-minute call to walk through the deployment options.